Terms and Conditions

1. Introduction

These Terms and Conditions govern the use of the conference website and participation in the conference, including paper submission, registration, payment, presentation, publication, and related services.

By accessing the website, submitting a paper, registering for the conference, or participating in the event, users acknowledge that they have read, understood, and agreed to these Terms and Conditions.

2. Conference Participation

The conference is an academic and professional event intended for researchers, academics, students, professionals, and other participants interested in the conference subject areas.

Participation may be available in different formats, including virtual or online participation, depending on the specific conference.

Participants are responsible for providing accurate and complete information during registration and throughout the submission process.

3. Paper Submission

Authors may submit original research papers, abstracts, or other academic contributions that fall within the scope of the conference.

All submissions must comply with the conference's submission requirements and formatting guidelines.

Authors are responsible for:

• The accuracy of the information provided.
• The originality and academic integrity of their work.
• Obtaining permission for any copyrighted material used in their paper.
• Providing correct author names, affiliations, and contact information.
• Ensuring that all listed authors have approved the submission.

The conference organizers reserve the right to reject submissions that do not meet the academic, technical, ethical, or administrative requirements of the conference.

4. Academic Review and Acceptance

Submitted papers may be subject to an academic review or evaluation process according to the policies of the conference.

Acceptance of a paper does not necessarily guarantee publication in a specific journal, database, or indexing service.

The final decision regarding acceptance, presentation, or publication will be made according to the applicable conference or publication policies.

5. Registration

Authors whose papers are accepted may be required to complete the final registration process within the announced deadline.

Participants are responsible for ensuring that their registration information is accurate and complete.

Registration is considered complete only after all required registration procedures have been successfully completed.

6. Registration Fees and Payments

Applicable registration fees will be published on the official conference website.

Participants are responsible for paying the applicable registration fee within the specified deadline.

Payment methods, fees, deadlines, and any applicable discounts or conditions may vary depending on the conference and participation type.

Participants should review the registration information carefully before completing payment.

7. Cancellation and Refund Policy

Any cancellation or refund request will be handled according to the specific refund policy published by the conference.

Where a refund policy is applicable, requests must be submitted within the specified period and through the designated communication channel.

Certain fees or services may be non-refundable where this is clearly stated on the registration or payment page.

8. Virtual Participation

For virtual conferences, participants are responsible for having the necessary:

• Internet connection
• Computer or mobile device
• Microphone and, where required, camera
• Suitable software or browser
• Technical equipment required for online participation

The conference organizers will provide the necessary access information and virtual meeting details to registered participants where applicable.

Participants are responsible for joining the virtual session at the required time.

Technical problems caused by the participant's internet connection, device, software, or local network are generally outside the organizers' control.

9. Presentation of Papers

Authors of accepted papers may be required to present their research according to the conference program.

The exact presentation time, duration, format, and technical requirements will be communicated through the official conference program or directly to registered presenters.

The conference organizers reserve the right to modify the presentation schedule when necessary.

10. Certificates

Participants and authors may receive certificates according to their participation type and the applicable conference policies.

Certificates may include, where applicable:

• Certificate of Participation
• Certificate of Presentation
• Certificate of Paper Acceptance
• Certificate of Keynote or Invited Speaker

The type of certificate issued depends on the participant's actual role and participation status.

11. Publication

Accepted papers may be considered for publication in conference proceedings or other publication channels announced by the conference.

Publication is subject to the applicable academic, editorial, ethical, and technical requirements.

Acceptance or participation in the conference does not guarantee publication in a particular journal or indexing database.

Where applicable, DOI assignment, ISSN publication, journal consideration, or indexing will be subject to the policies and independent decisions of the relevant publisher, journal, or indexing service.

12. Intellectual Property and Copyright

Authors retain responsibility for the intellectual property and copyright of their submitted work unless otherwise agreed in writing.

By submitting a paper, authors confirm that they have the necessary rights and permissions to submit and present the work.

Authors grant the conference organizers permission, where necessary, to use the title, abstract, author information, and other permitted academic information for conference administration, program preparation, website publication, proceedings, and promotional purposes.

The conference organizers do not claim ownership of the intellectual content of submitted research unless explicitly agreed otherwise.

13. Academic Integrity and Ethics

All participants and authors are expected to comply with accepted standards of academic integrity and research ethics.

The following may result in rejection or withdrawal of a paper:

• Plagiarism
• Duplicate or simultaneous submission
• Fabrication or falsification of research data
• Misrepresentation of authorship
• Copyright infringement
• Other forms of academic misconduct

If academic misconduct is identified after acceptance or publication, appropriate action may be taken, including withdrawal of acceptance or removal of the paper from applicable conference materials.

14. Conference Program

The conference program, speakers, presentation times, topics, and other event details may be modified when necessary due to organizational, technical, or scheduling considerations.

The organizers will make reasonable efforts to communicate significant changes to registered participants.

15. Keynote Speakers and Invited Speakers

The participation of keynote speakers, invited speakers, committee members, or other announced participants is subject to availability.

The organizers reserve the right to replace or modify the list of speakers when necessary.

16. Website Content

The conference organizers make reasonable efforts to ensure that information published on the website is accurate and up to date.

However, dates, schedules, speakers, fees, publication opportunities, and other conference information may change.

The organizers reserve the right to correct, update, modify, or remove website content when necessary.

17. Third-Party Services and Links

The website may contain links to external websites, platforms, publishers, payment providers, indexing services, or other third-party services.

The conference organizers are not responsible for the content, availability, privacy practices, or terms of third-party websites.

Users are encouraged to review the policies of third-party services before using them.

18. User Conduct

Participants must use the conference website and online services responsibly and lawfully.

Users must not:

• Attempt to gain unauthorized access to the website or conference systems.
• Upload malicious software or harmful content.
• Misuse registration or submission systems.
• Impersonate another person.
• Submit fraudulent or misleading information.
• Disrupt virtual sessions or other conference activities.
• Use the website for unlawful or abusive purposes.

The organizers reserve the right to restrict or terminate access in cases of serious violation of these Terms and Conditions.

19. Privacy

Personal information collected through the conference website will be handled in accordance with the applicable Privacy Policy.

Users are encouraged to review the Privacy Policy before submitting personal information or registering for the conference.

20. Limitation of Liability

The conference organizers will make reasonable efforts to provide the conference and related services as described on the official website.

However, the organizers shall not be responsible for circumstances beyond their reasonable control, including technical failures, internet disruptions, third-party service interruptions, force majeure events, or other unforeseen circumstances.

21. Changes to These Terms

The conference organizers may update or modify these Terms and Conditions when necessary.

The updated version will be published on the conference website and will become effective upon publication unless otherwise stated.

Participants are encouraged to review this page periodically for any updates.

22. Contact

If you have any questions regarding these Terms and Conditions, registration, paper submission, participation, or other conference services, please contact the organizers through the official Contact Us page.

Last Updated: 2026